PA to the Principal at Rosedale College

To be accountable to and line managed by the:

• Principal/Headteacher and/or other designated member of staff.

To be accountable for and act as Line Manager to:

• Any administrative, clerical or apprentice staff assigned.

To support the Principal/Headteacher in all aspects of his/her work. This will include:

• Providing high standards of response and presentation at all times. To act on behalf of the Principal/Headteacher as the professional interface between the College/School and the students/pupils, parent, guardians and carers, together with outside agencies, local businesses and other stakeholders etc.
• Ensuring that day-to-day contact with students/pupils is effective and based on high expectations, shared understandings and mutual respect.
• Managing all routine and, where appropriate, confidential correspondence; prioritising action and ensuring that there is a rapid rate of response to all enquiries.
• Maintaining details, on behalf of the Principal/Headteacher, all known commitments, ensuring that diary entries are noted in the weekly Bulletin and, where appropriate, included in the Calendar.
• Maintaining and updating a directory of key contacts, including marketing and media, so as to ensure that all major College/School events and notable achievements of students are promoted and publicised.
• Producing, from printed, hand-written and dictated materials, a wide variety of correspondence, documents and reports etc., organising photocopying, finishing and distribution, as necessary.
• Advising the Principal/Headteacher of any concerns with regard to the health, safety and welfare of students/pupils which come to your attention.
• Liaising with the Principal/Headteacher concerning arrangements for planned visits, events, etc.
• Producing the weekly Bulletin/Newsletter using material approved by the Principal/Headteacher, informing staff of any essential day-to-day information.
• Taking notes of meetings and producing minutes, agenda and other papers as appropriate.
• Supporting the Principal/Headteacher in assisting in the production of statistical information, reports and improvement plans together with organisational routines, which ensure curriculum progression and continuity.
• Assisting with the accurate recording and maintenance of the database detailing each student’s attainment, test results, targets, and other related information, through liaison with appropriate staff.
• Assisting with all other production of information, as required, across the College/School in a relevant format that can be used effectively for reporting purposes.
• Monitoring reporting systems and advising when either deadlines are likely to slip or have not been met, so that appropriate corrective action can be taken.
• Ensuring that administrative routines and procedures are followed up to support the wider routines of the College/School.

The Trust is committed to safeguarding and promoting the welfare of children and young adults and expects all staff and volunteers to share this commitment.

Postholders are expected to support this approach in the context of their role and adhere to and ensure compliance with safeguarding policies and procedures at all times.